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Guide

Expenses and how they affect profit

The Expenses page is where you record one-time payments and recurring bills, and see how they reduce your net profit on Reports.

বাংলায়: খরচের পেজে আপনি শপ ভাড়া, বেতন, ইন্টারনেট বিল এবং অন্য খরচ রেকর্ড করেন। এই খরচগুলো রিপোর্টে আপনার নেট প্রফিট থেকে কেটে নেওয়া হয়। ড্যাশবোর্ডের হোম পেজের লাভের সংখ্যা এই খরচগুলো বাদ দেয়।

Where to find it: Sidebar › Expenses

What the Expenses page is for

You use the Expenses page to record money your business has paid out for rent, salaries, bills, subscriptions and other costs. The page has two tabs: One-time expenses you have already paid, and Recurring expenses that post themselves on schedule.

Every expense you record reduces your Net profit on Reports (Overview, Financials and Report Studio). The home dashboard's Net profit shows profit after ads but does not include expenses, so you can see what you kept before rent and salaries.

One-time and Recurring tabs

The page shows two tabs as pill buttons.

  • One-time — expenses you paid once. Each has a date, amount, description, category, status (Draft, Confirmed, Paid, Cancelled) and optionally a vendor name. A date-range picker at the top lets you view a specific month, week or range of dates. The default is the current calendar month.
  • Recurring — saved templates for costs that repeat every week, month, quarter or year (they do not post expenses by themselves yet). Each template has a Status of Active or Paused. The page shows a monthly total of all active templates, spread across the year so a yearly subscription reads as a monthly figure.

The date range you choose on the One-time tab is kept when you switch to Recurring and back.

Statuses on the One-time tab

Every one-time expense has a Status:

  • Draft — saved but not final. Use this for expenses you are not sure about yet. Draft expenses do not count toward the page footer total, but they do count in Reports (Overview, Financials and Report Studio).
  • Confirmed — locked in. Confirmed expenses count toward profit on both the page and Reports. This is the default status when you add an expense.
  • Paid — money has left your pocket. There is no workflow step for approval; you choose the status when you record the expense. Paid and Confirmed have the same effect on profit, so use the status that helps you remember what you owe.
  • Cancelled — the expense is crossed off and does not count toward anything. If you paid it by mistake and want to keep a record, change the status to Cancelled instead of deleting it.

The page footer shows a total of Confirmed and Paid expenses only (Drafts and Cancelled are left out). When you set an expense to Cancelled, it disappears from the total.

Recurring statuses and monthly totals

Recurring templates have a Status of Active (counted in the monthly total) or Paused (on hold).

The footer shows a monthly total of all Active templates that have an amount (variable templates are not counted). Because expenses repeat at different frequencies, the page spreads them to one monthly figure:

  • Weekly (every 7 days) × 52 ÷ 12 = about Tk 4.33 per month for every Tk 1 per week
  • Monthly = Tk 1 per month
  • Quarterly (every 3 months) ÷ 3 = Tk 0.33 per month
  • Yearly ÷ 12 = Tk 0.08 per month

For example, a weekly Tk 1,000 expense shows as Tk 4,333 per month in the footer.

How expenses affect your profit

Reports show the full picture: Net profit = Gross profit − Ad spend − Expenses. Each figure is based on the date range you have chosen.

If you earned Tk 100,000 gross profit (before ads and expenses) and spent Tk 20,000 on ads and Tk 10,000 on rent in that period, your net profit is Tk 100,000 − Tk 20,000 − Tk 10,000 = Tk 70,000.

The Net profit number on the home dashboard shows profit after ads but before expenses (the help text says "Other costs, like rent or salaries in Expenses, are not taken out here"). The Reports pages include expenses in their net profit figures.

বাংলায় উদাহরণ: যদি মাসে Tk 100,000 বিক্রয় করেন, পণ্যের দাম Tk 30,000 খরচ, বিজ্ঞাপনে Tk 20,000 খরচ, এবং ভাড়া ও বেতন Tk 15,000 খরচ হয়, তবে নেট প্রফিট = Tk 100,000 − Tk 30,000 − Tk 20,000 − Tk 15,000 = Tk 35,000।

Expense categories

The Category field sorts your expenses into nine groups that appear in the Reports › Financials page. You cannot add, edit or delete categories in the interface. The nine default categories are:

  • Marketing & Advertising
  • Salaries & Wages
  • Rent & Utilities
  • Office Supplies
  • Software & Subscriptions
  • Travel & Entertainment
  • Shipping & Logistics
  • Transportation
  • Other

If an expense does not fit any category, mark it Other or choose the closest fit.

Who can record and change expenses

You need the page.expenses permission to open the Expenses page.

Recording, editing and deleting an expense each require a specific permission:

  • Create and edit expenses — toggle in the Team screen under Expenses. Grants expenses.create and expenses.edit. Without it, the Add expense / New recurring expense buttons are greyed out and saves fail with an error.
  • Delete expenses — a separate toggle. Without it, the Delete button is hidden from the row menu.

Two toggles exist but are not used on the Expenses page:

  • Approve expenses — offered in the Team screen but no approval step appears in the interface (you choose the status yourself).
  • Manage categories — offered in the Team screen but you cannot edit categories in the interface.

The owner can do everything.

What the Expenses page does not do

The page does not track:

  • Receipts or attachments — you can add a description and vendor name, but not upload a file.
  • A vendor column on the one-time table — you can save an optional Paid to field (vendor name) but the list does not display it.
  • Currency conversion — all entries are in Bangladeshi Taka (৳). If you spend in another currency, convert it to BDT and enter the taka amount.
  • Payment method — no field records whether you paid cash, bank transfer, check or card.
  • Link to an order — expenses are business-wide, not tied to a specific order.

Other ways people ask this

  • খরচ যোগ করব কীভাবে
  • খরচ ট্র্যাক করার পেজ কোথায়
  • expense add kore dekhatem
  • আমার খাটির খরচ গুলো
  • মাসিক বিল রেকর্ড করা
  • expenses list kothay
  • রেকারিং চার্জ ঢুকাতে হলে কি করব
  • খরচ থেকে লাভ কমে যায়
  • profit less hobe expense diye
  • খরচের ক্যাটাগরি পরিবর্তন
  • monthly rental expenses
  • salary bill entry
  • recurring payments omnikyo
  • খরচ cancel করতে হবে স্থায়ী ভাবে না হলে শুধু রেকর্ড রাখব

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Checked against the product on 2026-10-02.